Acme Inc Recruiting Work Instructions

EventHelix.com/EventStudio 2.0
Generated on 12-Jul-03 20:50

Internal Recruitment

Legs Taken:

• Finance Approval Needed
• Internal Recruitment

Applicant Interfaces

1. Receive Interview Request E-Mail from Team_Lead
2. Send Interview Schedule Acceptance E-Mail to Team_Lead

HR_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) from Departmental_Secretary
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to Recruitment_Specialist
3. Receive Group Transfer Request (Employee Name, Employee Id, Current Department, New Department) from Team_Lead
4. Take action "Handle Group Transfer"

Recruitment_Specialist Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) from HR_Secretary
2. Begin action "Publish the Employee Request Internally"
3. End action "Publish the Employee Request Internally"
4. Send Internal Employee Info (Current Department, Availability) to Team_Lead

Finance Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Budget Information) from Departmental_Secretary
2. Send Finance Approval (Posts) to Departmental_Secretary

Department_Manager Interfaces

1. Receive Employee Request (Job Description, Post, Job Requirements) from Team_Lead
2. Take action "Collect job requests from all team leads"
3. Send Employee Requests (Job Descriptions, Posts, Job Requirements) to Departmental_Secretary

Team_Lead Interfaces

1. Send Employee Request (Job Description, Post, Job Requirements) to Department_Manager
2. Receive Internal Employee Info (Current Department, Availability) from Recruitment_Specialist
3. Send Interview Request E-Mail to Applicant
4. Receive Interview Schedule Acceptance E-Mail from Applicant
5. Take action "Interview Applicant"
6. Send Group Transfer Request (Employee Name, Employee Id, Current Department, New Department) to HR_Secretary

Departmental_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements) from Department_Manager
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Budget Information) to Finance
3. Receive Finance Approval (Posts) from Finance
4. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to HR_Secretary

Recruitment via Media Advertisements

Legs Taken:

• Finance Approval Needed
• External Recruitment
• Media Advertisment

Washington_Post Interfaces

1. Receive Recruitment Section Ad from HR_Secretary

Applicant Interfaces

1. Send Resume to HR_Secretary
2. Receive Schedule Interview from HR_Secretary
3. Receive Interview from Team_Lead
4. Receive Job Offer from Recruitment_Specialist

HR_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) from Departmental_Secretary
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to Recruitment_Specialist
3. Receive Approved Advertisement from Recruitment_Specialist
4. Send Recruitment Section Ad to Washington_Post
5. Receive Resume from Applicant
6. Send Resume to Team_Lead
7. Receive Candidates to be interviewed from Team_Lead
8. Send Schedule Interview to Applicant

Recruitment_Specialist Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) from HR_Secretary
2. Begin action "Publish the Employee Request Internally"
3. End action "Publish the Employee Request Internally"
4. Send Internal Candidates not found to Team_Lead
5. Take action "Discuss recruiting options with Team Lead"
6. Send Draft Advertisement to Team_Lead
7. Receive Advertisement Corrections from Team_Lead
8. Send Approved Advertisement to HR_Secretary
9. Receive Final Selection from Team_Lead
10. Send Job Offer to Applicant

Finance Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Budget Information) from Departmental_Secretary
2. Send Finance Approval (Posts) to Departmental_Secretary

Department_Manager Interfaces

1. Receive Employee Request (Job Description, Post, Job Requirements) from Team_Lead
2. Take action "Collect job requests from all team leads"
3. Send Employee Requests (Job Descriptions, Posts, Job Requirements) to Departmental_Secretary

Team_Lead Interfaces

1. Send Employee Request (Job Description, Post, Job Requirements) to Department_Manager
2. Receive Internal Candidates not found from Recruitment_Specialist
3. Receive Draft Advertisement from Recruitment_Specialist
4. Send Advertisement Corrections to Recruitment_Specialist
5. Receive Resume from HR_Secretary
6. Take action "Select candidates for interview"
7. Send Candidates to be interviewed to HR_Secretary
8. Send Interview to Applicant
9. Take action "Selects candidates"
10. Send Final Selection to Recruitment_Specialist

Departmental_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements) from Department_Manager
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Budget Information) to Finance
3. Receive Finance Approval (Posts) from Finance
4. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to HR_Secretary

Recruitment via Head Hunters

Legs Taken:

• Finance Approval Not Required
• External Recruitment
• Head Hunter Placement

Smith_Recruiting Interfaces

1. Receive Job Description from HR_Secretary
2. Send Resume to HR_Secretary

Applicant Interfaces

1. Receive Schedule Interview from HR_Secretary
2. Receive Interview from Team_Lead
3. Receive Job Offer from Recruitment_Specialist

HR_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) from Departmental_Secretary
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to Recruitment_Specialist
3. Receive Job Description from Recruitment_Specialist
4. Send Job Description to Smith_Recruiting
5. Receive Resume from Smith_Recruiting
6. Send Resume to Team_Lead
7. Receive Candidates to be interviewed from Team_Lead
8. Send Schedule Interview to Applicant

Recruitment_Specialist Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) from HR_Secretary
2. Begin action "Publish the Employee Request Internally"
3. End action "Publish the Employee Request Internally"
4. Send Internal Candidates not found to Team_Lead
5. Take action "Discuss recruiting options with Team Lead"
6. Send Job Description to HR_Secretary
7. Receive Final Selection from Team_Lead
8. Send Job Offer to Applicant

Department_Manager Interfaces

1. Receive Employee Request (Job Description, Post, Job Requirements) from Team_Lead
2. Take action "Collect job requests from all team leads"
3. Send Employee Requests (Job Descriptions, Posts, Job Requirements) to Departmental_Secretary

Team_Lead Interfaces

1. Send Employee Request (Job Description, Post, Job Requirements) to Department_Manager
2. Receive Internal Candidates not found from Recruitment_Specialist
3. Receive Resume from HR_Secretary
4. Take action "Select candidates for interview"
5. Send Candidates to be interviewed to HR_Secretary
6. Send Interview to Applicant
7. Take action "Selects candidates"
8. Send Final Selection to Recruitment_Specialist

Departmental_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements) from Department_Manager
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to HR_Secretary

Recruitment from Campus

Legs Taken:

• Finance Approval Needed
• External Recruitment
• Campus Recruitment Suitable

Applicant Interfaces

1. Receive Interview from Team_Lead
2. Receive Job Offer from Recruitment_Specialist

Maryland Interfaces

1. Receive Schedule Campus Slot from HR_Secretary
2. Send Assigned Campus Slot to HR_Secretary

HR_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) from Departmental_Secretary
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to Recruitment_Specialist
3. Receive Schedule Campus Interview Time from Recruitment_Specialist
4. Send Schedule Campus Slot to Maryland
5. Receive Assigned Campus Slot from Maryland
6. Send Assigned Campus Slot to Recruitment_Specialist
7. Take action "Make travel arrangements for campus visit"

Recruitment_Specialist Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) from HR_Secretary
2. Begin action "Publish the Employee Request Internally"
3. End action "Publish the Employee Request Internally"
4. Send Internal Candidates not found to Team_Lead
5. Take action "Discuss recruiting options with Team Lead"
6. Send Schedule Campus Interview Time to HR_Secretary
7. Receive Assigned Campus Slot from HR_Secretary
8. Send Assigned Campus Slot to Team_Lead
9. Receive Final Selection from Team_Lead
10. Send Job Offer to Applicant

Finance Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Budget Information) from Departmental_Secretary
2. Send Finance Approval (Posts) to Departmental_Secretary

Department_Manager Interfaces

1. Receive Employee Request (Job Description, Post, Job Requirements) from Team_Lead
2. Take action "Collect job requests from all team leads"
3. Send Employee Requests (Job Descriptions, Posts, Job Requirements) to Departmental_Secretary

Team_Lead Interfaces

1. Send Employee Request (Job Description, Post, Job Requirements) to Department_Manager
2. Receive Internal Candidates not found from Recruitment_Specialist
3. Receive Assigned Campus Slot from Recruitment_Specialist
4. Send Interview to Applicant
5. Take action "Selects candidates"
6. Send Final Selection to Recruitment_Specialist

Departmental_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements) from Department_Manager
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Budget Information) to Finance
3. Receive Finance Approval (Posts) from Finance
4. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to HR_Secretary

Employee Induction

Leg Taken:

• Employee interested in an account in company credit union

John_Doe Interfaces

1. Receive Orientation Date and Time from HR_Secretary
2. Send Employee Reports for Orientation to HR_Secretary
3. Receive Overall Information from Orientation_Specialist
4. Receive Department Information from Department_Manager
5. Receive Benefits Introduction from Orientation_Specialist
6. Receive Employee Benefits Form from Orientation_Specialist
7. Send Filled Up Forms to Orientation_Specialist

Orientation_Specialist Interfaces

1. Receive Orientation Info from HR_Secretary
2. Receive Initiate Orientation from HR_Secretary
3. Send Overall Information to John_Doe
4. Send Benefits Introduction to John_Doe
5. Send Employee Benefits Form to John_Doe
6. Receive Filled Up Forms from John_Doe
7. Send Filled Up Forms to HR_Secretary

HR_Secretary Interfaces

1. Send Orientation Date and Time to John_Doe
2. Send Orientation Info to Orientation_Specialist
3. Send Orientation Info to Department_Manager
4. Receive Employee Reports for Orientation from John_Doe
5. Send Initiate Orientation to Orientation_Specialist
6. Receive Filled Up Forms from Orientation_Specialist
7. Send Payroll Setup to Finance
8. Receive Payroll Setup Completed from Finance
9. Send Health Care Setup to Kaiser
10. Receive Health Care Setup Completed from Kaiser
11. Send Bank Account Setup to CitiBank
12. Receive Bank Account Confirmed from CitiBank
13. Send Insurance Setup to MetLife
14. Receive Insurance Setup Complete from MetLife
15. Send Employee Information to Departmental_Secretary

Department_Manager Interfaces

1. Receive Orientation Info from HR_Secretary
2. Send Department Information to John_Doe

Team_Lead Interfaces

1. Receive Account Approval Request from IT
2. Send Account Approved to IT

Departmental_Secretary Interfaces

1. Receive Employee Information from HR_Secretary
2. Send Desk and Room Assignment Request to Facilities
3. Receive Room Setup Completed from Facilities
4. Send Computer Setup Request to IT
5. Receive Computer Setup Completed from IT
6. Send Account Setup to IT
7. Receive Account Setup Completed from IT

Finance Interfaces

1. Receive Payroll Setup from HR_Secretary
2. Send Payroll Setup Completed to HR_Secretary

Facilities Interfaces

1. Receive Desk and Room Assignment Request from Departmental_Secretary
2. Send Room Setup Completed to Departmental_Secretary

IT Interfaces

1. Receive Computer Setup Request from Departmental_Secretary
2. Send Computer Setup Completed to Departmental_Secretary
3. Receive Account Setup from Departmental_Secretary
4. Send Account Approval Request to Team_Lead
5. Receive Account Approved from Team_Lead
6. Send Account Setup Completed to Departmental_Secretary

CitiBank Interfaces

1. Receive Bank Account Setup from HR_Secretary
2. Send Bank Account Confirmed to HR_Secretary

Kaiser Interfaces

1. Receive Health Care Setup from HR_Secretary
2. Send Health Care Setup Completed to HR_Secretary

MetLife Interfaces

1. Receive Insurance Setup from HR_Secretary
2. Send Insurance Setup Complete to HR_Secretary