Secretary Work Instructions

EventHelix.com/EventStudio 2.0
Generated on 12-Jul-03 20:51

Internal Recruitment

Legs Taken:

• Finance Approval Needed
• Internal Recruitment

HR_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) from Departmental_Secretary
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to Recruitment_Specialist
3. Receive Group Transfer Request (Employee Name, Employee Id, Current Department, New Department) from Team_Lead
4. Take action "Handle Group Transfer"

Departmental_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements) from Department_Manager
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Budget Information) to Finance
3. Receive Finance Approval (Posts) from Finance
4. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to HR_Secretary

Recruitment via Media Advertisements

Legs Taken:

• Finance Approval Needed
• External Recruitment
• Media Advertisment

HR_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) from Departmental_Secretary
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to Recruitment_Specialist
3. Receive Approved Advertisement from Recruitment_Specialist
4. Send Recruitment Section Ad to Washington_Post
5. Receive Resume from Applicant
6. Send Resume to Team_Lead
7. Receive Candidates to be interviewed from Team_Lead
8. Send Schedule Interview to Applicant

Departmental_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements) from Department_Manager
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Budget Information) to Finance
3. Receive Finance Approval (Posts) from Finance
4. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to HR_Secretary

Recruitment via Head Hunters

Legs Taken:

• Finance Approval Not Required
• External Recruitment
• Head Hunter Placement

HR_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) from Departmental_Secretary
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to Recruitment_Specialist
3. Receive Job Description from Recruitment_Specialist
4. Send Job Description to Smith_Recruiting
5. Receive Resume from Smith_Recruiting
6. Send Resume to Team_Lead
7. Receive Candidates to be interviewed from Team_Lead
8. Send Schedule Interview to Applicant

Departmental_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements) from Department_Manager
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to HR_Secretary

Recruitment from Campus

Legs Taken:

• Finance Approval Needed
• External Recruitment
• Campus Recruitment Suitable

HR_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) from Departmental_Secretary
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to Recruitment_Specialist
3. Receive Schedule Campus Interview Time from Recruitment_Specialist
4. Send Schedule Campus Slot to Maryland
5. Receive Assigned Campus Slot from Maryland
6. Send Assigned Campus Slot to Recruitment_Specialist
7. Take action "Make travel arrangements for campus visit"

Departmental_Secretary Interfaces

1. Receive Employee Requests (Job Descriptions, Posts, Job Requirements) from Department_Manager
2. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Budget Information) to Finance
3. Receive Finance Approval (Posts) from Finance
4. Send Employee Requests (Job Descriptions, Posts, Job Requirements, Finance Approval) to HR_Secretary

Employee Induction

Leg Taken:

• Employee interested in an account in company credit union

HR_Secretary Interfaces

1. Send Orientation Date and Time to John_Doe
2. Send Orientation Info to Orientation_Specialist
3. Send Orientation Info to Department_Manager
4. Receive Employee Reports for Orientation from John_Doe
5. Send Initiate Orientation to Orientation_Specialist
6. Receive Filled Up Forms from Orientation_Specialist
7. Send Payroll Setup to Finance
8. Receive Payroll Setup Completed from Finance
9. Send Health Care Setup to Kaiser
10. Receive Health Care Setup Completed from Kaiser
11. Send Bank Account Setup to CitiBank
12. Receive Bank Account Confirmed from CitiBank
13. Send Insurance Setup to MetLife
14. Receive Insurance Setup Complete from MetLife
15. Send Employee Information to Departmental_Secretary

Departmental_Secretary Interfaces

1. Receive Employee Information from HR_Secretary
2. Send Desk and Room Assignment Request to Facilities
3. Receive Room Setup Completed from Facilities
4. Send Computer Setup Request to IT
5. Receive Computer Setup Completed from IT
6. Send Account Setup to IT
7. Receive Account Setup Completed from IT